BACKUP AND DATA RESTORE
With a view to increase the safety level of data, which is kept in a file of Work Schedule Pro use the option Create backup while file opening. Selected this option backup is create during opening the project file. Then the copy is saved in the same directory as the opened file. The name of the back-up file is created from the name of opened file and an additional extension ".bak".
In case of losing data of any month or data of workers you can try to recover them. It is therefore advisable to select option Menu > Tools > Restore backup files... and depending on the kind of data to recover:
- employees data - in order to restore data of employees and groups of employees,
- monthly data - in order to restore information of duties and holidays during selected month
Additionally, you can activate function of automatic save of currently openened file. It is therefore advisable to enter the time (expressed in minutes) into the program which will save the data to the file. If the current project has not been saved yet and the file name is not given, then the program saves it to the file "document.~gr", which is located in the directory with the program. Time equal zero minutes will turn off auto-save function.
Employees data is saved automatically while closing the program, appropriately in files such as: grupy.ini (groups of employees data) and kadra.ini (employees data). They are located in the "dane" directory, which is in the directory chosen by the user during the the installation of the program. On the other hand, data of assignment of duties and holidays are saved by the user Project > Save in the designated file.
Attention:
Backup files (with the extension ".bak") contain data from at least 2 days before.
If the restored data is incorrect, you can recreate the state before restoring it by selecting again the same option in the menu as during restoring.
Safety of personal data of employees
Personal data of employees are stored in file named "kadra", which has binary, hard to read for unauthorized persons format.
To increase the protection of employee personal data contained in printout files (stored in directory named "wydruki"), is possible to automatic deleting while appliction is closing. To do it check Delete printouts files after application close checkbox. Files created before the option was checked will not delete (you can do it manually). If, for example, after generating a file with a printout a paper printout is created and there is no need to save it in electronic form, for the security of personal data it is worth to mark the option causing their automatic removal (the most frequently deleted file can be generated again in the future).
The person, who is authorized to run application, can see employee personal data displayed in application. For this reason, it is worth restricting access to the program by applying a password.